Privacy Policy
Last updated: June 11, 2026
At Vexana, we are committed to protecting your personal information and handling it responsibly. This privacy policy explains what information we collect, why, how we use it, and what rights you have.
Data Controller
Vexana is the data controller for the personal information collected through our website and advertising. If you have questions about privacy or wish to exercise your rights, please contact us at vexana@vexana.is.
What information do we collect?
When you fill out a form with us, for example to book a meeting, request a conversation, or sign up for our mailing list, we collect the information you provide yourself, which may include:
- Name
- Email address
- Phone number
- Information about your business and what you're looking for
Some of these forms may be presented through advertising on social media platforms such as Meta (Facebook and Instagram). In addition, we may automatically collect technical information when you visit our website, such as your IP address, browser type, and how you use the site, through cookies and similar technologies.
Why do we collect this information?
We use your personal information to:
- Contact you and respond to inquiries
- Schedule and hold meetings you have requested
- Provide you with information about our services
- Send you marketing material and newsletters, if you have given specific consent for this
- Improve our website and marketing
- Fulfil legal obligations where applicable
We process this information based on your consent and our legitimate interest in communicating with potential clients.
Marketing emails and newsletters
If you give us specific consent, for example by checking a consent box on a form, we may send you marketing emails such as newsletters, practical tips, and information about our services. This processing is based solely on your consent.
You can withdraw your consent and unsubscribe from the mailing list at any time, either by clicking the "unsubscribe" link included at the bottom of every marketing email, or by emailing us at vexana@vexana.is. Withdrawing consent does not affect the lawfulness of processing carried out before the consent was withdrawn.
Sharing with third parties
We never sell your personal information. We may share information with service providers who assist us with our operations, for example:
- Email and communication systems
- Email marketing platforms we use to send newsletters and marketing emails
- Advertising and analytics services, such as Meta and Google
- Booking and customer relationship management (CRM) systems
These parties process the information solely on our behalf and under agreements that ensure its protection.
Retention period
We retain your personal information for as long as necessary to fulfil the purposes described above, or as long as required by law. If you are subscribed to our mailing list, we retain your information until you unsubscribe or withdraw your consent. When the information is no longer needed, we delete it securely.
Your rights
Under data protection law (Icelandic Act No. 90/2018 and the General Data Protection Regulation, GDPR), you have the right to:
- Obtain information about what data we hold about you
- Have your data corrected if it is inaccurate
- Request that your data be deleted
- Restrict or object to the processing of your data
- Withdraw your consent at any time
- Lodge a complaint with the Icelandic Data Protection Authority (personuvernd.is)
To exercise your rights, please contact us at vexana@vexana.is.
Cookies
Our website uses cookies to improve your experience and analyze site usage. You can manage or disable cookies in your browser settings.
Changes to this policy
We may update this privacy policy from time to time. The latest version is always available on our website, and the date of the most recent update appears at the top.
Contact us
If you have questions about our privacy policy or how we handle personal information, please contact us at vexana@vexana.is.